How to Fill Out an Amicable Accident Report

The injured party in a road accident settled through an agreed statement must notify the insurer of the at-fault driver and request that a claim file be opened.

This form can be obtained free of charge from the insurer or insurance agent through whom the RCA policy was concluded. It can also be picked up from the office of any nearby motor insurance company.

There is also an agreed statement form in PDF format that can be printed and used; the only difference is that it must be completed in two copies because it does not automatically create a carbon copy, unlike the original form.

Conditions required to complete the agreed statement

To complete an agreed statement between the participants in a road accident, Romanian law requires several conditions to be met, namely:

• the accident is minor and resulted only in material damage, with no injuries;
• no more than two vehicles are involved;
• there is no damage caused to any other person beyond the two parties involved in the road accident;
• the two drivers involved in the incident agree on the circumstances in which the accident occurred, on who was at fault, and on completing the agreed statement.

RCA insurance covers several types of risk, but the agreed statement can be used only when the incident results in material damage. If the accident causes bodily injury, the amicable procedure cannot be used and the Police must be called.

How to fill in the agreed statement: a completion guide

Filling in the agreed statement is often a nuisance for drivers involved in a road accident. Even so, the process is straightforward and can be completed quickly without too much difficulty.

Before starting, drivers should make sure they have the necessary documents at hand, namely the RCA policies and driving licences, and that they agree on all the circumstances in which the accident occurred, its location, and the most important damage sustained by the vehicles.

The image below shows a sample agreed statement that has been completed and includes the instructions needed to fill out the form correctly and quickly.

The photo above shows an example of a completed agreed statement, and it is easy to see that the process is fairly simple. If you have all the required documents available, it should not take very long.

Below, we explain how to complete the agreed statement for each of the 15 sections in the form:

1. Enter the date and time of the accident;
2. Enter the place where the accident occurred, for example: Romania, Bucharest, Magheru Boulevard;
3. Tick the appropriate box to indicate whether there were bodily injuries as a result of the accident;
4. Tick the appropriate boxes for the material damage caused by the accident;
5. List any witnesses to the accident, if there are any, together with their contact details (address, phone number, and so on);
6. Enter the insured person’s details as they appear in the RCA policy, for each of the two parties involved in the accident. Important: do not write the driver’s details, but the details found in each vehicle’s RCA insurance;
7. Enter the vehicle details exactly as they appear on the RCA policy and in the registration certificate;
8. Each driver must complete the insurance details for their own vehicle; these are found on the policy;
9. Enter the details of each driver involved in the accident, as shown on their driving licence. Important: this section must be completed with the details of the people who were driving at the time of the accident, even if they are not the owners of the vehicles involved;
10. Each driver must indicate the point of impact for their vehicle with an arrow;
11. Describe the visible damage for each vehicle after the accident;
12. Each driver must tick the box corresponding to the situation they were in when the accident occurred. This item is linked to point 13, the accident sketch;
13. The two drivers involved in the accident must jointly draw the accident sketch, showing the position of the vehicles, the names of the street or streets, traffic signs, and any other elements that may help determine the exact circumstances of the accident;
14. This section is reserved for remarks from either party. It is advisable to mention who was at fault and who was damaged;
15. Once all previous fields have been completed, each driver involved must sign in their own column.

What to do after completing and signing the agreed statement form

Once the accident report form has been completed and signed, each of the two drivers involved will keep one copy.

The form has two sheets, and the original writing on the first sheet is transferred to the second one, so that each party to the accident receives a copy.

After both drivers have signed the agreed statement, there is no longer any need to go to the Police. The injured party must notify the at-fault driver’s insurance company and send the completed agreed statement form within a maximum of 24 hours after signing.

It is recommended that the injured party check that all the information entered on the agreed statement is correct and also request copies of the following documents from the at-fault driver: the RCA insurance contract, the vehicle registration document, the vehicle registration certificate, and the other driver’s identity card and driving licence.

RCA insurance covers only damage caused to third parties. If the vehicle is left immobilised after impact, a road assistance policy can help at the scene, for example by arranging towing.

It can also be very useful for both parties to take detailed photos at the accident scene, as these images may clarify any doubts the insurer may have about how and under what circumstances the incident occurred.

After the accident is reported and the agreed statement is submitted to the at-fault party’s insurer, that insurer will provide the injured party with all the details needed to carry out the inspection, open the claim file, and later pay the compensation due.

The next steps, from claim registration to compensation payment, are explained in the guide on how to open an RCA claim file.

Where can you get an agreed statement form?

This is a very common question among drivers, as many vehicle owners want to keep an agreed statement form in their car in case they are involved in a minor road accident.

First of all, in such situations, the agreed statement can be completed online using the Amiabila app, which is also the option recommended by insurers because it is easy to use and allows the exact location of the accident to be recorded, along with photos uploaded in real time.

If, for various reasons, the agreed statement cannot be completed online, a standard paper form can be used and obtained from insurance companies or insurance intermediaries.

Those who took out their RCA insurance online and do not have an agreed statement form can contact the website through which they purchased it; it may provide solutions or direct them to a physical office where they can obtain the form.

For our customers who purchased RCA insurance through asignet.ro, we provide guidance for installing and completing the statement in the Amiabila app if they choose this option and have the necessary technical means available, namely a smartphone.

If asignet.ro customers want a physical agreed statement form, they can contact us and we will provide either a PDF version they can print themselves or send them, by post/courier, a form supplied by insurers, although this may take some time.

It is also permitted to complete the statement on a printed PDF agreed statement form on ordinary paper; in practice, insurers usually request this document only to register the claim, after which other forms must still be completed for the damage inspection and notification process.

This is yet another reason to take out RCA insurance through asignet.ro: you can always receive guidance on completing the agreed statement after an accident, and we can also provide the form in PDF format or as a physical copy delivered by post/courier.

In addition, on asignet.ro you can calculate an RCA offer in under 2 minutes and, with just a few clicks, buy cheap RCA insurance online without unnecessary trips and without having to provide a large stack of documents.

Almost everything related to a private car is now digitised: insurance, road tax, and the technical inspection can all be checked online on specialised websites to verify their validity. So, to find and conclude the cheapest RCA insurance, the process must be simple and fast, and payment is also made online by card, under maximum security conditions.

The advantages of buying insurance online are certainly worth noting. First, the issuing platform is available nonstop, 24 hours a day. Just as important is the ability to compare all available market offers and choose the one you consider most advantageous.

Last but not least, you avoid bureaucracy, the need to show agents all the vehicle and owner documents, and the unnecessary trips or queues you might otherwise have to deal with.

In just a few dozen seconds, you can complete the RCA quotation and issuance process online. The policy is delivered instantly to your phone, laptop, or email, and there is no need to print it because, under Norm No. 20/2017, RCA insurance is valid in electronic form, in physical form, or can be confirmed by checking the CEDAM database.